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Agenda File - City of Alhambra

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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
DECEMBER 8, 2014
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership
and quality services, ensuring desirable neighborhoods and a
supportive business environment, while being sensitive to the
diversity of our community.
VISION STATEMENT
The City of Alhambra shall be the premier family-oriented and economically prosperous
community in the San Gabriel Valley.
Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for
addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker
Request Card and submit it to the City Clerk.
When called upon by the Mayor, please step to the podium and give your name, address and organization or other
party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes.
All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the
Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a
member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except
through the Mayor.
Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become
boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting.
Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings.
The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining
order and decorum at the Council meeting.
Persons Authorized to be Within Rail:
No person, except City officials, their representatives, and newspaper
reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking
numbers that are used for filing and research purposes.
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AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
City Council Chambers
111 South First Street
December 8, 2014
5:30 p.m.
ROLL CALL:
COUNCIL:
Sham, Messina, Placido, Ayala, Yamauchi
FLAG SALUTE:
Led by Mayor Yamauchi
CONSENT AGENDA (Item Nos. 1 – 13)
All items listed under the Consent Agenda are considered by the City Council to be routine and
will be enacted by one motion unless a citizen or Council member requests otherwise; in which
case, the item will be removed for separate consideration.
1.
NOVEMBER 4, 2014 GENERAL MUNICIPAL ELECTION: CANVASS RETURNS AND
DECLARE RESULTS – F2M14-25, R2M14-29
On November 4, 2014, a General Municipal Election was held in the City of Alhambra at
which the office of Councilperson of the First District (full term of four years) was voted
upon by the electorate. The November 4, 2014 election was consolidated with the
Statewide General Election held that same date and the County of Los Angeles was
requested to perform certain election services on the City’s behalf, including, but not
limited to, canvassing the election returns. The County has completed its canvass, the
results of which are as follows:
CITY OF ALHAMBRA – 34,665 Registered Voters - 38 Precincts
Voter Turnout: 32.3%
Precinct
Ballots Cast
Vote by Mail
Ballots Cast
Total
Ballots Cast
7,020
4,171
11,191
Precinct
Vote
Councilperson of the Fourth District,
Full Term
STEPHEN K. SHAM
(Incumbent)
ERIC SUNADA
Vote by Mail
Vote
3,151
2,104
5,255
3,318
1,568
4,886
The canvass is now ready for acceptance by the City Council.
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Total
Vote
Recommended Action:
City Council adopt Resolution No. R2M14-29 entitled: A
Resolution of the Alhambra City Council accepting the official Certificate of the Canvass
of the Election Returns and Statement of Votes Cast by precinct for the Office of
Councilperson of the First District by the electorate at the November 4, 2014 General
Municipal Election and declaring the results thereof, which resolution accepts the official
Certificate of the Canvass of the election returns and Statement of Votes Cast by precinct
for the office of Councilperson of the First District by the electorate at the November 4,
2014 General Municipal Election and declares Stephen K. Sham elected to the office of
Councilperson of the First District (full term).
2.
NIB: RETAINING WALL ON GRAND VIEW DRIVE – F2M14-48, N2M14-161
Staff requests that the City Council authorize a Notice Inviting Bids for the retaining wall
on Grand View Drive. The existing wall is roughly 400 feet long and varies in height from
6 feet to 11 feet at its extreme ends. The existing wall is distressed and structurally
deficient due to the slope and pressure from the existing land behind it. Plans and
specifications have been prepared by an engineering firm to repair the wall.
Recommended Action:
City Council approve the distribution of a Notice Inviting
Bids (N2M14-161) to qualified contractors for the retaining wall on Grand View Drive,
with bids due no later than 10:30 a.m. on January 29, 2015 and opened publicly at 11:00
a.m. that same day.
3.
APPROPRIATION OF FUNDS FROM THE SUPPLEMENTAL LAW ENFORCEMENT
SERVICES FUND – F2M9-81, F2M5-112, M2M14-149
Staff requests that the City Council appropriate $9,000 from the Supplemental Law
Enforcement Services Fund to be used towards the purchase of three Light Detection
and Ranging (LIDAR) devices. LIDAR devices are used to conduct speed enforcement
by the device sending laser light pulses to a targeted vehicle. The primary cause of
traffic accidents in the City of Alhambra from 2011 to the present has been unsafe
speed. The Police Department Traffic Bureau currently has three LIDAR devices that
have been used by personnel since 2001. Additional LIDAR devices will allow more
Police Department personnel to conduct speed enforcement.
Recommended Action:
City Council appropriate $9,000 from the Supplemental
Law Enforcement Services Fund balance (Fund 201) to be used towards the purchase
of three (3) Light Detection and Ranging (LIDAR) devices; and, direct staff to undertake
the steps necessary to finalize Council’s action. (M2M14-149)
4.
RFP: PROFESSIONAL CONSULTING SERVICES – COMPREHENSIVE UPDATE TO
THE GENERAL PLAN – F2M14-55, RFP2M14-13, M2M14-148
Staff requests that the City Council approve the distribution of a Request for Proposals
(RFP) to solicit professional consulting services for a comprehensive update to the
Alhambra General Plan including associated CEQA compliance documentation. It is
anticipated that the consultant will assess the current state of development, anticipate
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future trends, identify challenges and opportunities and provide guidance in the planning
and evaluation of future land use decisions. The process to complete a comprehensive
update to the General Plan will be approximately 12-18 months during which there will
be opportunities for community outreach to allow for public participation, including public
workshops and public hearings before the Planning Commission and City Council.
Recommended Action:
City Council approve the distribution of a Request for
Proposals (RFP) to solicit professional consulting services for a comprehensive update
to the Alhambra General Plan including CEQA compliance documentation, with
proposals due no later than January 16, 2015 at 5:00 p.m. (M2M14-148)
5.
REJECT BIDS & READVERTISE: 2037 SOUTH FIFTH STREET HOME
REHABILITATION PROJECT – F2M14-30, N2M14-72, N2M14-166, M2M14-150
Staff requests that the City Council reject all bids received for the rehabilitation of the
property located at 2037 South Fifth Street and authorize staff to redistribute a Notice
Inviting Bids for the same.
Recommended Action:
City Council reject all bids received on November 13, 2014
in response to Notice Inviting Bids No. N2M14-72 for the rehabilitation of the property
located at 2037 South Fifth Street and authorize staff to readvertise Notice Inviting Bids
No. N2M14-166 for the 2037 South Fifth Street Rehabilitation Project. (M2M14-150)
6.
RESOLUTION: ESTABLISH A FEE FOR FIRE DEPARMENT INSPECTIONS OF
APARTMENTS OVER THREE UNITS & ALLOCATE FUNDING FOR A PART TIME
FIRE PREVENTION SPECIALIST – F2M4-74, R2M14-30, M2M14-151
Staff requests that the City Council adopt a resolution to establish a fee for Fire
Department inspections of apartments over three (3) units and allocate funding for a Fire
Prevention Specialist – Part Time position. The Alhambra Fire Department is mandated
by the California Health and Safety Code to inspect all R-2 occupancies annually with an
R-2 occupancy being any residential occupancy with three or more dwelling units. A Part
Time Fire Prevention Specialist will be tasked with inspecting 1700 R-2 licensed
occupancies. The California Health and Safety Code allows local fire authorities to
recoup funds as necessary to cover the cost of providing fire inspections. A survey of
similar fees in surrounding cities was conducted by City personnel and staff proposes a
fee of $100 per hour billed in ½ hour increments.
Recommended Action:
City Council adopt Resolution No. R2M14-30 entitled: A
Resolution of the Alhambra City Council establishing the fee for the Fire Department to
conduct inspections of apartments over 3 units; approve the allocation of funding for the
Fire Prevention Specialist – Part Time and the estimated revenue for the Fire Apartment
Inspection for the FY 2014-2015 budget; and, direct staff to undertake the steps
necessary to finalize Council’s action. (M2M14-151)
7.
CONTRACT AMENDMENT: ABM JANITORIAL SERVICES – F2M1-113, C2M12-16,
M2M14-152
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Staff requests City Council approval of a First Amendment to the agreement with ABM
Janitorial Services to provide maintenance services at City facilities. Recently, ABM
Janitorial Services informed staff that the company had gone through a name change
and amended the Certificate of Incorporation, changing their name from ABM Janitorial
Services to ABM Onsite Services – West, Inc. as well as changing their address. As a
result of this name and address change, staff believes it is appropriate to amend the
existing contract to accurately reflect the changes that have occurred. Furthermore, staff
has recently required additional support to assist the Police Department in their building
engineering and maintenance. The Police Department had determined the need to hire
ABM Janitorial Services to provide Utility Engineer services for six months, commencing
on September 15, 2014. Therefore, staff is also requesting to amend the contract to
include the additional Utility Engineer Services.
Recommended Action:
City Council approve that certain First Amendment to
Agreement by and between the City of Alhambra and ABM Janitorial Services approving
the name change to ABM Onsite Services – West, Inc.; and approving the additional sixmonths of Utility Engineer services; a copy of which Amendment is on file in the City
Clerk’s Office as C2M12-16 and by this reference incorporated herein and made a part
hereof as though fully set forth herein; and, direct staff to undertake the steps necessary
to finalize Council’s action. (M2M14-152)
8.
AWARD OF LEASE AGREEMENT: NETWORK VIRTUAL SERVER – F2M14-6B,
C2M14-53, M2M14-153
Staff requests that the City Council award a five-year lease to Dell Financial Services,
LLC for one Dell VRTX and Vmware Licensing for a virtual server for City network
operations. By leasing a Virtual Server, the City would be replacing the storage and
capabilities of 8 separate servers into one single virtual server. Also, moving from 8
individual servers to one virtual server would reduce the electricity demand. Virtual
servers also allow updates to happen in place, with no additional hardware needed;
making backups easier and more efficient.
Recommended Action:
City Council authorize the Director of Administrative
Services to enter into a five-year lease agreement with Dell Financial Services, LLC for
one Dell VRTX and Vmware Licensing for a virtual server, in a total amount not to
exceed $46,666.47; and, direct staff to undertake the steps necessary to finalize
Council’s action. (M2M14-153)
9.
NIB: TRAFFIC SIGNAL AND HIGHWAY SAFETY LIGHTING SYSTEM –
INTERSECTION OF NEW AVENUE AND SHORB STREET – F2M14-56, N2M14-168
Staff requests authorization to distribute a Notice Inviting Bids for the installation of a
traffic signal at New Avenue and Shorb Street. A traffic signal warrant analysis for the
intersection was completed and the intersection met minimum thresholds for three of the
eight warrants specified in the California Manual of Uniform Traffic Control Devices,
which allow for the installation of a traffic signal. Based on these warrants, and
engineering review and study of prevailing conditions, the installation of a traffic signal
can be justified. Plans and specifications have been prepared for this project. Staff has
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reviewed and approved these plans, which are available for review in addition to the bid
notice and bid instructions.
Recommended Action:
City Council authorize the circulation of a Notice Inviting
Bids for the Traffic Signal and Highway Lighting System – Intersection of New Avenue
and Shorb Street, with bids due no later than 10:30 a.m. on January 15, 2015; and,
direct staff to undertake the steps necessary to finalize Council’s action.
10.
COOPERATIVE AGREEMENT WITH THE CITY OF SAN GABRIEL: NEW AVENUE
AND SHORB STREET TRAFFIC SIGNAL AND HIGHWAY SAFETY LIGHTING
SYSTEM – F2M14-56, C2M14-52, M2M14-155
Staff requests that the City Council authorize a Cooperative Agreement with the City of
San Gabriel for the New Avenue and Shorb Street Traffic Signal and Highway Safety
Lighting System. The Cities of Alhambra and San Gabriel would like to partner to
improve the safety at this intersection of New Avenue and Shorb Street. Alhambra will
manage the project through construction and San Gabriel will reimburse Alhambra for
their share of the project which has been calculated at thirty percent (30%).
Recommended Action:
City Council authorize the Cooperative Agreement
between the City of Alhambra and the City of San Gabriel for the New Avenue and
Shorb Street Traffic Signal and Highway Safety Lighting System and for the City of San
Gabriel to reimburse Alhambra for its design, construction, inspection and project
management services in an amount of thirty percent (30%) of total project costs; and,
direct staff to undertake the steps necessary to finalize Council’s action. (M2M14-155)
11.
PERSONNEL ACTIONS – F2M12-2
Recommended Action:
City Council ratify the actions of the City Manager set forth
in that certain Personnel Actions document dated December 8, 2014 showing the
various appointments, classifications, salary changes, etc., since the last City Council
meeting.
12.
DEMANDS - F2M12-1
Recommended Action:
City Council approve as submitted Final Check List
(159702 thru 159871) in the amount of $287,454.08 for the period ending November 20,
2014 and Schedule of Wire Transfers in the amount of $1,773,469.41 for the period
ending November 14, 2014; and, Final Check List (159872 thru 159958) in the amount
of $906,922.13 for the period ending November 25, 2014.
13.
CLASS SPECIFICATION: FIRE PREVENTION SPECIALIST – PART TIME – F2M14-2,
M2M14-154
Before a class specification becomes effective, it must be approved by the City Council.
An assessment by the Personnel and the Fire Departments sustained the need to create
a new position of Fire Prevention Specialist – Part Time and to accurately reflect the
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duties and qualifications of this classification. Therefore, staff requests that the City
Council approve the adoption of the class specification for the newly established position
of Fire Prevention Specialist – Part Time.
Recommended Action:
City Council adopt the class specification for the newly
established position of Fire Prevention Specialist – Part Time as described in the
Assistant City Manager/Personnel Director’s December 8, 2014 report on file in the
Office of the City Clerk; approve the salary of $27.00-$32.83 per hour for the position;
and, amend the 2014-2015 budget to fully fund the position at Step 1. (M2M14-154)
ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter
jurisdiction of the City Council not on the Agenda may do so at this time. Please state your
NAME and ADDRESS CLEARLY for the record.
Please note that while the City Council values your comments, pursuant to January 1, 1987
amendments to the Brown Act, the City Council cannot respond nor take any action until such
time as the matter may appear as an item on forthcoming agendas.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M14 -7
Each Councilmember at his discretion may address the Council and public on matters of general
information and/or concern, including announcements and future agenda items.
CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M14-14
The City Council will move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City’s Real
Property Negotiator, and/or conferring with the City Attorney on potential and/or existing
litigation, and/or discussing matters covered under Government Code Section 54957
(Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided, however,
prior to so moving into closed session, the City Attorney shall make any announcements
required by the Brown Act pertaining to such closed session matters:
Conference with Real Property Negotiator (Govt. Code Section 54956.8): None
Conference with Legal Counsel-Existing Litigation (Govt. Code Section
54956.9(d)(1): None
Conference with Legal Counsel - Anticipated Litigation: Significant exposure
to litigation pursuant to Govt. Code Section 54956.9(d)(2): 1 matter. Initiation of
litigation pursuant to Govt. Code Section 54956.9(d)(4): 1 matter.
Discussion of Personnel Matters (Govt. Code Section 54957): None
Conference with City’s Labor Negotiator (Govt. Code Section 54957.6):
Richard Bacio, Assistant City Manager/Personnel Director, re Management
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Employees, Alhambra Police Miscellaneous Association, Alhambra Police
Officers’ Association, Alhambra Police Management Association, Alhambra Fire
Fighters’ Association, and the Alhambra City Employees’ Association.
RECONVENE & CITY ATTORNEY REPORT: In the event the City Council move into a closed
session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon
the closed session if required.
*********
NOTE: This evening's meeting will be followed at 7:00 p.m., in the Council Chambers of the
Alhambra City Hall by the OATH OF OFFICE CEREMONY. As this is a ceremonial event, no
formal minutes will be prepared, although the ceremony will be recorded on both digital audio
and DVD.
*********
PRESENTATION OF THE COLORS
ALHAMBRA POLICE DEPARTMENT
HONOR GUARD
WELCOME & REMARKS by MAYOR GARY YAMAUCHI
OATH OF OFFICE CEREMONY
ADMINISTRATION of OATHS OF OFFICE by the CITY CLERK
STEPHEN K. SHAM
Councilperson of the First District
BARBARA A. MESSINA
Councilperson of the Second District
LUIS AYALA
Councilperson of the Fifth District
REMARKS, INTRODUCTION of GUESTS, RECOGNITIONS and ACKNOWLEDGEMENTS
by
VICE MAYOR AYALA, COUNCIL MEMBERS MESSINA and SHAM
RECEPTION TO IMMEDIATELY FOLLOW IN RUTH REESE HALL
OF THE CIVIC CENTER LIBRARY
ADJOURNMENT:
There being no further business for the Council to transact, Mayor, with
the consent of the City Council, shall direct the City Clerk to cancel the December 22, 2014
meeting due to the Holidays and shall adjourn their meeting to 5:30 p.m., on January 12,
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2015, in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra,
California (Notice No. N2M14-167).
NOTICE
Agenda Items: Copies of the staff reports or other written documentation relating to the items
listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South
First Street, Alhambra, California, and are available for inspection during regular office hours,
Monday through Friday from 8:00 a.m. to 5:00 p.m.
Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and
are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on the Thursdays and Mondays
following the meeting. Recordings are also available for viewing by the public on the City of
Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the
Administrative Services Department.
Americans with Disabilities Act: If you require special assistance to participate in any City
meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make
reasonable arrangements to ensure accessibility to this meeting.
LAUREN MYLES, CMC
CITY CLERK
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